Ministry of Internal Affairs Inspection of Security Companies in 2026: Action Plan and Preparation

The Ministry of Internal Affairs has already published the annual inspection plan for security companies for 2026. For business owners and directors of security companies, this means one thing: the risks are personal, and there is no longer time for improvisation.

In practice, most negative consequences such as fines, mandatory orders, suspension of operations, or the risk of revocation of a security activity license arise not from gross legal violations, but from basic management missteps:

• outdated or purely formal documentation;
• non-compliance with licensing conditions;
• lack of systematic control over compliance with the Ministry of Internal Affairs requirements.

As a law firm that supports leaders of the security services market, we see where management loses control of the situation and at which points the business begins to put its license at risk.

In this article, we provide a clear management level algorithm for preparing for a Ministry of Internal Affairs inspection in 2026. It will help you pass regulatory control without financial losses or reputational risks.

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Audit of Licensing Requirements: Where to Start Preparation

The first thing the Ministry of Internal Affairs checks is whether the company’s actual activities comply with the conditions of the issued license.

Key points to review first:

• whether the types of security services provided match those listed in the license;
• whether information about the director, founders, and location (legal address) is up to date;
• whether all changes in business activities were timely reported and reflected in the licensing records.

Typical mistake: The company has grown, but the license remains in its original version. For example, you hired and dismissed security personnel, changed operators at the monitoring center, upgraded the material and technical base, and so on, but failed to submit the required updates to the Ministry of Internal Affairs in time. This is a direct ground for sanctions.

Personnel Documents of Security Guards: What the Inspector Reviews

The Ministry of Internal Affairs pays particular attention to personnel. Inspectors will check the following:

1. Qualifications: whether security guards meet the established qualification requirements, including education level, rank, and completed refresher or advanced training courses.
2. Supporting documents: availability of documents confirming training, such as diplomas, certificates, or official credentials.
3. Medical fitness: valid medical certificates and completed psychiatric examinations.
4. Employment relations: whether employment relationships are properly formalized, including employment orders, internal regulations, job descriptions, and duty schedules.

In practice, the personnel documentation block most often becomes the basis for official orders or fines.

Requirements for Special Equipment and the Material and Technical Base

If your company uses special equipment, centralized monitoring stations, service dogs, response vehicles, or technical information protection tools, be prepared for a detailed audit of this area.

The Ministry of Internal Affairs checks:

• the legal grounds for using property and equipment;
• technical documentation;
• accounting and storage conditions, including safes and weapon storage rooms;
• internal instructions and logs.

Internal Policies and Regulations

This section covers all internal policies and regulations, including those related to occupational safety, labor protection, and fire safety. Many companies rely on “template” documents that have not been updated for years. This is a critical mistake.

During an inspection, the Ministry of Internal Affairs will also review:

• the regulation on security activities;
• response and incident handling instructions;
• procedures for interaction with clients and law enforcement authorities;
• organizational and administrative documents related to core operations and personnel management;
• compliance with personal data protection legislation;
• organization of work with requests and public information;
• records of written and electronic security service contracts. Each such contract must be accompanied by documents confirming ownership rights to the facility that is the subject of protection;
• compliance of security contracts with the requirements of the Civil Code of Ukraine;
• original documents submitted for obtaining the security license and for notifications of amendments to the license.

Documents must not merely exist. They must comply with current legal requirements and reflect the company’s actual operations.

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Preparing the Team for a Ministry of Internal Affairs Inspection

Even perfect documentation will not help if the staff becomes confused during an inspection. Employees must clearly understand how to behave, who is responsible for providing documents, and who communicates with representatives of the Ministry of Internal Affairs.

That is why we always recommend the following:

1. Appoint a single person responsible for accompanying the inspection.
2. Conduct an internal test run of the inspection through a simulation.
3. Prepare and systematize the list of documents in advance so that nothing has to be searched for in the presence of the inspector.

Legal Support During Inspections: Why It Is Cheaper Than Fines

An inspection by the Ministry of Internal Affairs is not a situation where you can act blindly. It is a moment when even a minor mistake can result in fines, mandatory orders, or a real risk of losing a security services license.

Timely legal support before the inspection of a security company allows the owner and director to:

• identify critical risks before inspectors arrive;
• bring documentation into compliance without penalties;
• reduce the number of mandatory orders or avoid them altogether;
• protect the company in disputed situations and maintain effective business control.

Our law firm works with the security business in a systematic, not formal, manner. We conduct a full legal audit of operations, verify actual compliance with Ministry of Internal Affairs licensing conditions, support the preparation and submission of amendments to the licensing authority, and help update the license and eliminate violations without suspending activities.

Result for the owner: you enter the Ministry of Internal Affairs inspection fully prepared, with a clear understanding of the situation and minimized business risks.

Contact us to find out where to start in your specific case, and we will ensure a smooth and stress-free Ministry of Internal Affairs inspection.