Booking IT Specialists and Obtaining Diia.City Tax Benefits
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Ukraine’s IT sector continues to grow even amid wartime challenges, yet startup founders face critical hurdles: how to legally register a company, optimize taxes, protect intellectual property, and retain key specialists under mobilization risks.
The government provides several support mechanisms, including Diia City, critical enterprise status, and IT specialist reservation. However, without proper legal guidance, many companies experience delays or even rejections when applying for these programs.
Our recent case shows how comprehensive legal support can simplify the entire process, helping businesses protect their teams and maintain stability even in the most difficult times.
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Case Description: Client’s Request
The founder of an IT company approached us at a stage of active startup growth. His business already had international clients, but to scale further, he needed an official structure in Ukraine that would meet partners’ legal and compliance requirements.
The client’s main needs were as follows:
- Establishing a proper corporate structure. It was not just about registering an LLC but also about correctly distributing shares among co-founders.
- Obtaining tax advantages. The goal was to minimize the tax burden while maintaining fully legal relationships with the team. The optimal solution was to obtain Diia City residency.
- Protecting the team from mobilization. The greatest threat to the business was the potential mobilization of key employees, which could result in the loss of specialists with unique expertise.
- Gaining critical enterprise status. This status was essential because it enabled the company to apply for team member reservation.
- Reserving key employees. Preserving the core development team working on the main product was the client’s top priority. Losing even one or two specialists could jeopardize contracts with international partners.
Thus, the client sought comprehensive legal support, from company registration to securing all necessary statuses to protect both the business and the team.
Legal Support for the IT Company: Step-by-Step Solution
We developed a phased strategy that addressed all of the client’s challenges.
Step 1: Company registration and corporate structure
We began with the legal registration of the LLC through the Diia City portal. Rather than simply “opening a company,” we built a complete corporate model that included share distribution, contractual mechanisms, and rules for co-founder participation. This structure was designed to meet the expectations of both investors and international partners.
Step 2: Tax optimization through Diia City
After registration, we immediately began the process of entering the Diia City tax regime. This was a key element of tax optimization and legal cooperation with the team.
Our experts conducted a compliance audit, prepared the full set of documents, managed the submission and communication with regulatory authorities, and provided guidance on future tax obligations.
As a result, the company obtained Diia City residency in the shortest possible time and gained access to startup tax benefits and other preferential conditions.
Step 3: Obtaining critical enterprise status
The next task was to secure a status that would allow the company to reserve its IT specialists. To achieve this, we:
- Conducted an analysis to confirm the company’s compliance with the criteria for critical enterprise status
- Prepared a complete documentation package, including a cover letter, payroll statement, tax reports, an extract from the order confirming Diia City residency, and a list of employees with resident status
- Provided full legal support throughout the application review process
As a result, the IT company successfully obtained official critical enterprise status, which became the legal basis for reserving its key IT professionals.
Step 4: Reserving key IT specialists
At the final stage, we provided practical guidance and a detailed step-by-step instruction on how to reserve employees, including company beneficiaries.
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Result for the Client
Working with our legal team allowed the client not only to meet formal legal requirements but also to gain a strategic advantage for business growth. The company’s founder now has full confidence that his team is protected from unpredictable risks, the corporate structure is optimized for scaling, and the tax framework supports legal and sustainable profit.
In wartime conditions, these are not abstract benefits. They provide real confidence that the business continues to operate, contracts are fulfilled, and investments are used efficiently. The client gained peace of mind and control, enabling him to focus on product and market development instead of bureaucracy and risks.
How We Can Help IT Companies
Running an IT company in Ukraine today is not only about product development and client acquisition. It also means constantly balancing growth, tax obligations, team protection, and the unpredictable risks of wartime conditions. Anyone who has faced these challenges knows that losing even one key specialist can put an entire project at risk.
We specialize in comprehensive legal support for IT companies and offer:
- Full legal assistance from company registration to obtaining all necessary statuses
- Document preparation and support throughout the Diia City residency process
- Compliance analysis and assistance in obtaining critical enterprise status
- Organization of the employee reservation procedure
- Tax consulting and guidance on ongoing legal business operations
We provide solutions that work right now, not “when there’s time.” If protecting your team and securing your project is your priority, request a legal consultation today.
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