Changes to Medical Practice Licensing Conditions 2025: What License Holders Need to Do

On July 2, 2025, the Cabinet of Ministers of Ukraine adopted Resolution No. 781, introducing major updates to the Licensing Conditions for conducting medical practice. These changes apply to all entities that already hold a license and require them to submit updated documentation to the Ministry of Health within a set deadline in order to amend their Medical License.

For owners of medical facilities and private entrepreneurs, this means one thing: there is almost no time to hesitate. You must adjust to the new requirements promptly to avoid the risk of fines or even license revocation.

In this article, we explain in detail what has changed in the medical practice licensing process, who must update their documents, what risks await those who ignore the new rules, and how legal support can help safeguard your business.

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Key Changes: Why It’s Essential To Update Your Medical License on Time

One of the most significant updates is the digitalization of the licensing process. Documents can now be submitted not only in person but also online using an electronic signature. This means traditional paper document packages and long queues at the Ministry of Health are gradually becoming a thing of the past, replaced by a digital format that saves considerable time.

At the same time, the Ministry of Health has updated all application forms attached to the Medical License Requirements:

• Appendix 2 – New fields for operating hours, the premises where the activity is conducted, and details of contracts for handling medical waste in accordance with Ministry Order No. 1827.
• Appendix 7 – Updated list of medical specialties.
• Appendix 8 – Revised application form for expanding a Medical License.
• Appendix 9 – Updated application form for cessation of activity.

Please note! Previous templates are no longer valid; only the updated forms may be used.

Additionally, several other important changes have been introduced.

Staff Requirements

Significant updates have also been introduced to staff requirements. All employees, including medical and non-medical staf, are now required to undergo psychiatric evaluations, including testing for the use of psychoactive substances.

This rule is intended to strengthen patient safety and increase trust in medical institutions.

Provision of Medical Care

• Surgical procedures that require inpatient supervision may only be performed by institutions that have the necessary equipment and a license for specialized medical care.
• The Ministry of Health has also officially recognized the practice of mobile medical teams, which may operate outside the primary place of activity. This is especially important for rural areas and remote regions where access to medical care is limited.

Restrictions for Private Addiction Specialists

Private addiction specialists (sole proprietors) providing substitution maintenance therapy are no longer permitted to conduct such treatment in multi-apartment residential buildings. This rule is intended to enhance public safety and minimize risks for residents.

Rehabilitation and Individualized Care

The scope of rehabilitation services has been expanded. Rehabilitation may now be provided according to an individual treatment plan approved by a multidisciplinary team, or based on a therapy program developed directly by a rehabilitation specialist.

This change legalizes the work of private rehabilitation professionals and creates broader opportunities for patients.

Medical Waste

The updated licensing requirements tighten the rules for handling medical waste. All medical institutions must now comply with the Ministry of Health’s new sanitary standards and maintain proper contracts for waste disposal.

Staff Safety

Another important update concerns staff safety. Previously, the law required mandatory insurance for employees in case of HIV infection. This requirement has now been replaced with an obligation to provide personal protective equipment and conduct training on its proper use.

In this way, the focus has shifted from formal insurance to practical, preventive measures.

Laboratories

The updated Licensing Conditions remove the requirement for mandatory accreditation or certification for laboratories. This significantly simplifies the process of opening new laboratories and reduces administrative pressure on businesses.

All of these changes have already been approved and will take effect soon. To mitigate risks, every medical facility should update its documents in advance, prepare its staff, and adapt internal processes to meet the new requirements. Taking these steps ahead of time will help avoid complications and ensure the uninterrupted operation of your medical business.

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When You Must Notify the Ministry of Health About Changes

According to Cabinet Resolution No. 781, all Medical License holders are required to notify the Ministry of Health about any changes in their operations. This applies to everything, including:

• Organizational changes– a new facility address, changes to operating hours, relocation, expansion or closure of departments.
• Staff changes – updates to personnel, new specialties, or adjustments to staff qualifications.
• Technical and contractual changes – new contracts for medical waste disposal.

A separate requirement applies to all entities that received their Medical License before January 8, 2026. They must submit updated information to the Ministry of Health no later than July 8, 2026.

Please note! For facilities located in areas where hostilities are ongoing or have recently ceased, the countdown for meeting these requirements begins only after the end of active combat. The same applies to obligations related to accessibility for people with disabilities and other mobility-impaired groups.

The obligation to notify the Ministry of Health applies to all license holders, regardless of ownership type or scale of activity. Timely updates are essential to ensure uninterrupted business operations and to avoid the risk of suspension or revocation of your Medical License.

Procedure for Updating a Medical License

To update a Medical License, the license holder must first prepare revised information using the updated Appendix 2 form to the Licensing Conditions, taking into account all new fields, including:

• details about the premises where the activity is conducted;
• the facility’s operating hours;
• contracts for the handling and disposal of medical waste.

If a facility plans to expand its list of specialties or types of medical care, it must submit an application using the new Appendix 8 form.

For full or partial cessation of activity, the Appendix 9 form must be used.

Documents may be submitted in several ways:

1. In person at the Ministry of Health.
2. By postal mail.
3. Electronically, using a qualified electronic signature.

The Ministry of Health reviews the submitted documents in accordance with established procedures. If the information complies with the Licensing Conditions, it is entered into the registry and the Medical License remains valid. If inaccuracies or missing data are found, the facility is given time to correct them.

Risks of Non-Compliance With the New Requirements

Ignoring the requirements set out in Cabinet Resolution No. 781 can have serious consequences for any medical facility or private practitioner. The first risk is receiving an official order from the Ministry of Health instructing the facility to correct violations within a specified timeframe. If an entity fails to update its Information Sheets or submits them after the deadline, the Ministry of Health has the authority to suspend the Medical License. This effectively halts the facility’s operations: providing medical services and admitting patients becomes prohibited.

In cases of systematic or serious violations of the law, the license may be revoked entirely. This results in the loss of the right to operate, substantial financial damage, and significant reputational risks. Situations where a facility continues to operate without submitting required updates are particularly dangerous: the Ministry of Health may classify this as conducting medical activities without a valid license, which may also lead to administrative liability.

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Why It’s Beneficial To Entrust License Updates to Legal Professionals

At first glance, updating a Medical License may seem like a simple technical process: fill out a form, submit the documents and you’re done. In reality, however, the procedure requires meticulous attention to detail and a thorough understanding of the Ministry of Health’s requirements.

The updated Licensing Conditions introduce many new fields in the forms, tighten requirements for staff, premises, and documentation, and include complex rules regarding submission deadlines. A single overlooked item or an incorrect entry can lead to delays, the need to resubmit documents, or even a temporary suspension of operations. These risks are especially significant for facilities with large staff, multiple specialties, or those operating in regions with limited administrative resources.

If you attempt to handle the process independently, the facility’s management will have to:

• navigate complex forms and newly added fields;
• monitor all deadlines and ensure full compliance with Ministry of Health standards;
• verify documentation for every employee, as well as all contracts and premises.

This not only takes considerable time but also increases the risk of administrative mistakes, fines, and operational delays. That is why it is far more effective to entrust the process to a medical law specialist who can provide full legal support during the license update. Professional assistance allows you to:

• structure the document submission process so that nothing is overlooked;
• correctly complete all forms and appendices;
• minimize the risk of rejection or delays from the Ministry of Health.

In addition, expert legal support in medical licensing helps prevent potential claims from regulatory authorities and ensures uninterrupted operation of the medical facility. By delegating this procedure to professionals, a medical business gains confidence that all requirements are met and the license remains valid without additional effort.

In other words, the “do it yourself” approach requires time, resources, and constant attention to detail, while working through a legal expert helps avoid bureaucratic pitfalls, reduces the risk of administrative issues, and guarantees timely submission of all changes.

Legal Support for Updating Your Medical License

Our team specializes in supporting medical businesses and has many years of experience working with the Ministry of Health. We fully understand the requirements of the updated licensing conditions and know how to avoid mistakes that can cost you time, money, and even your license.

We handle the entire process for you:

• assess your current operations for compliance with the new rules;
• prepare the complete package of required documents;
• advise on premises, staff, and contractual obligations;
• submit all information to the Ministry of Health and oversee the review process.

You receive a completed result without unnecessary queues, stress, or risk of rejection.

We work quickly, accurately, and transparently, allowing you to focus on what matters most, particularly providing high-quality medical care to your patients, while we take care of all legal matters.

Need to bring your documents into compliance with the Ministry of Health’s new requirements and update your Medical License without stress? Contact us today, and we will handle the entire procedure for you.