Fire safety: how to make a declaration of conformity

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In our previous materials, we discussed who is required to register a Fire Safety Certificate and for whom it is not obligatory. More details on this topic can be found here:

Fire License and Fire Safety Certificate: Differences and Recipients

Fire Safety Certificate

Today, we will delve into the Fire Safety Certificate.

The fire, anti-fire, or, as officially referred to by the law, the Certificate of Conformity of the material and technical base to the requirements of legislation on fire safety, is necessary for all economic entities initiating activities and commissioning a new building, production facility, or its part, premises for conducting activities involving machinery, equipment, personnel, storage of products and raw materials (warehouses), etc. This certificate is particularly crucial for entities whose risk level is assessed as high.

The subject fills out the certificate independently. Its form (template) is established by the corresponding Order. Therefore, before completing it, it is advisable to download the latest version, as form templates are occasionally updated. The completed certificate can be submitted to the local State Emergency Service, the Administrative Services Center, or via the Unified State Portal of Administrative Services. To do this, you must have an electronic digital signature. Alternatively, you can send it by registered mail to the State Emergency Service or Administrative Services Center. Let's discuss how to fill it out correctly.

How to Properly Prepare a Fire Safety Certificate

Once you have a pre-existing form downloaded from the designated resource (as mentioned above), it's crucial to meticulously review it and accurately complete the form.

Sections 1-6, we hope, are self-explanatory: name, address, contact information, etc. The critical point is to provide exactly what is requested, following the specified format. For instance, if the form calls for the "full name," you should furnish the complete name of the company without abbreviations. In the "address" section, where it outlines "index, region, city, district, street, house," adhere to providing information in that precise sequence without omitting or rearranging any details.

Section 7 addresses the risk level. Let's delve into this in more detail—what it entails, where to find this information, and how to ascertain it. The risk level associated with an activity is determined based on a set of criteria outlined by the Resolution of the Cabinet of Ministers. These criteria encompass:

  • Type of facility (building or specific premises, structure, territory, etc.).
  • Area of the facility.
  • Maximum estimated number of people regularly or periodically present at the facility.
  • Conditional height of the facility (height determined by the difference in elevation between the lowest level of passage (installation) of fire trucks (elevating platforms) and the floors of the uppermost story, excluding top technical floors if only engineering equipment and utilities of the building are located on those technical floors).
  • Presence and scale of hazardous events and/or emergencies that occurred at the facility over the past five years.
  • Consequence (responsibility) class during the construction of this facility.
  • The number of violations of legislative requirements in the field of technogenic and fire safety related to the operation or construction of the facility discovered over the past five years.

Clearly, to objectively evaluate these criteria, you will need additional information about them and at least a superficial understanding of the topic. But we'll address that later.

In Appendix 2 to the aforementioned Resolution, there is a point system—what is "assigned" for what. Therefore, if the facility scores between 41 and 100 points, the risk level is high. If it's between 21 and 40, it's moderate; from 0 to 20, it's low.

Section 8 covers the Declared Real Estate Object and its location. It seems straightforward until you reach the description of the condition of the territory, buildings, evacuation routes, and exits in accordance with the Fire Safety Rules. It is crucial to accurately specify the condition and indicate which points govern various parts of the facility, including evacuation routes and exits, as well as heating, ventilation, and air conditioning systems, fire protection installations, etc.

Also, remember that if the risk level of your activity falls under the criteria for high risk, you need to add an assessment conclusion of the fire safety status to the certificate.

If the certificate is filled out incorrectly or lacks a fire safety assessment conclusion (in the case of high-risk activities), it simply won't be registered, and recommendations for addressing the issues will be provided. However, if someone initially fills it out incorrectly, there's no guarantee they'll understand the specific reasons for the remarks.

Are there sanctions for conducting activities without registering a Fire Safety Certificate?

Yes, according to the Code of Ukraine on Administrative Offenses (Article 175-2), in the case of newly formed enterprises or the use of real estate objects without a registered certificate of conformity, when the submission of such a certificate is mandatory, there is a risk of imposing a fine ranging from 150 to 200 tax-free minimum incomes of citizens.

We can provide you with a complete range of services related to the registration of a Fire Safety Certificate: analyze your situation and the specifics of your activities, organize the inspection of the facility and obtain a fire safety status report, and fill out and register the certificate.

We hope our information has been useful to you. If you have any remaining questions or need assistance with filling out and possibly registering, the Fire Safety Certificate, feel free to reach out to us. Our team is ready to provide you with the necessary support and guidance!

Check the cost of a fire license here. 

Inquire about the cost of a Fire Safety Certificate from our specialists.

Publication date: 18/10/2023
Marina Losenko

About author

Name: Marina Losenko

Position: Associate

Education: National Aviation University

Knowledge of languages: Russian, Ukrainian

Email: [email protected]

Marina Losenko is a lawyer of the company, specializing in corporate law and intellectual property law.

Marina has extensive experience of registration and dissolution of enterprises, charities and non-governmental organizations, representative offices of foreign companies as well as formalization of changes to registration information of the entities.

For quite a long time she has been working in the field of licensing and obtained licenses for different types of business activities including sale of medicines (license for activities of drugstores); wholesale of pesticides and agrochemicals; activities with scrap; activities with hazardous wastes; operations with scrap of precious metals and gemstones; private security services; transportation; tour services; use of redio frequency resource; IPTV services, etc.

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