Drafting of international trade contracts in Ukraine: firm’s service

Cost of services

Cost of services:

from 12 000 UAH
Contract development
5.0
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Reviews of our Clients

What we offer

This service includes the following steps:

  • direct development of a foreign trade contract / analysis of the contract, introduction of amendments proposed to the Client for signing by the counterparty;
  • check of the counterparty;
  • negotiations with the counterparty’s representatives on the necessary adjustments in the foreign trade contract (if necessary);
  • submission of the final text of the contract with all necessary accompanying documents (acts, minutes, etc.).

In addition to developing and assisting in the conclusion of foreign trade agreements, our company provides a range of services to support all foreign economic activity, such as the organization of import or export of products to Ukraine.

 

Content

Documents

List of documents
Contract
Invoice
Specifications

The process of preparing and concluding a foreign trade contract

Every point is important in the FTA: from choosing a counterparty, to passing a post-audit. Absolutely everything affects the money. 

The cost of goods depends on the right counterparty, the amount of customs payments depends on the documents for the goods, and subsequently whether there will be additional payment during the post-audit, and whether there will be penalties from the customs and tax authorities.

You should start with the selection of a counterparty and its verification. Next, you must sign an agreement, preferably bilingual (in Ukrainian), to determine the terms of delivery, goods, the price of goods and conditions of payment, a list of shipping documents.

After this you must determine whether you need a license for the import of goods, permission to extend the terms of payment. You should prepare everything you need before importing the goods. 

Delivery time depends on many factors: whether the goods are ready or will be ready in the future, delivery from Europe or China, the queue at the border. This does not affect the duration of the customs clearance process - the goods will be cleared in 1 business day, if all the documents are prepared in advance and in order.

Our team helps at every stage of foreign economic activity, and takes responsibility for its correct legal organization.

Service packages offers

Standard
from 12 000 UAH
  • Analysis of the situation and goals of the Client
  • Proofreading and editing the contract with the formation of the position of protection of the Client's interests and compliance with Ukrainian legislation
  • Preparation of the contract for signing
Standard +
from 25 000 UAH
  • Analysis of the situation and goals of the Client
  • Checking the counterparty before concluding the contract
  • Proofreading and editing the contract with the formation of a position to protect the interests of the client and compliance with Ukrainian law
  • Formation of the protocol of differences
  • Preparation of the contract for signing
Premium
from 40 000 UAH
  • Analysis of the situation and goals of the Client
  • Checking the counterparty before concluding the contract
  • Negotiating with the contractor, undertaking to organize the signing of the contract
  • Proofreading and editing the contract with the formation of the position of protection of the Client's interests and compliance with Ukrainian legislation
  • Formation of the protocol of differences
  • Preparation of the contract for signing
  • Checking the available shipping documents for further action under the contract

How to make a Foreign Trade Contract?

Development of foreign trade contracts occupies a separate place in the contractual practice of the company.

When registering foreign economic relations, we pay special attention to the issues of precise classification of provided services (goods), terms of goods delivery (acceptance-transfer of performed works or services), place of contract conclusion, insurance, determination of taxation base, penalties and dispute settlement as well as a number of other issues, which must be clearly stipulated in foreign economic contracts.

Qualification of our lawyers and practical experience of the company allow us to develop foreign economic contracts that satisfy our Clients’ interests not only in relations with counterparties, but also in the context of:

  • Tax liabilities (tax optimization, compliance of contract provisions with definitions of tax legislation, other);
  • Customs operations (compliance of contract provisions with customs legislation requirements and their optimality for customs clearance, preparation of necessary documents with correct information, their translation into Ukrainian).

We pay special attention to the correct use of terminology established in international contract practice, as well as the equivalence of the language versions of the contract.

What documents are needed for the conclusion of Foreign Trade Agreements?

There must be the following documents for the goods: invoice with translation, packing list with translation, specification, payment slip, contract and specifications, certificate of origin with translation, export declaration, shipping documents, documents of delivery cost (if delivery terms provide for such), insurance policy. 

Such documents as invoice, packing list, certificate of origin must be translated into Ukrainian for customs clearance. 

Such documents as agreement and specifications must be bilingual (the second language is Ukrainian). There is no need for additional apostils, but all documents must be sealed by the parties to the contract.

The documents must have no differences regarding the goods, their value, weight, origin, and parties to the contract.

Why us

Legal support experience of more than 10 years
We’ve been in all kinds of situations before, and we have experience of getting out of them. This means you can avoid that painful experience. You can just use our knowledge and practical skills.
Handling the FTA from beginning to end
You don’t have to keep your finger on the pulse with 10 people, each performing a different task. There is one account manager who has all the information and passes it on to you.
Preventing from overpayment of taxes in the FTA
This applies to the classification of goods, transportation costs, brokerage services, absence of delays, preparation of documents so as to pay minimum fees.

We are ready to help you!

Contact us by mail [email protected] or by filling out the form:

 


Essential elements of the foreign trade contract

All documents must contain the same information about the goods, their value and weight, and the terms of delivery. Any differences can lead to problems: both at the border, and at customs clearance. And all the problems in this process result in financial losses.

The essential conditions of the FTA are as follows:

  • Subject of the contract;

  • Terms of delivery;

  • Terms of payment;

  • Documents to be received by the buyer for customs clearance;

  • Details of the parties;

  • The order of settlement of disputable issues.

We also advise you to provide in the contract all the important conditions concerning the goods: quality assurance, warranty period of goods and the possibility of complaints.

Answers to frequently asked questions

How quickly can you bring goods to Ukraine?

It all depends on whether the goods are ready for shipment, or it still needs to be made, the availability of transport, the terms of delivery (for example, by sea - from a month).

What affects the cost of customs clearance?

Cost of goods, terms of delivery, availability of proof of origin, customs code.

Can I define the product code on my own?

Yes, but it is better to assign this task to the commodity manager, as the Ukrainian Classification of Foreighn Economics Goods has a number of exceptions that the entrepreneur may not know. Mistakes in the coding of goods carry immediate liability from fines to confiscation of goods.

Can I clear the goods on my own?

Customs clearance of goods requires a person to have theoretical and practical skills, knowledge of customs legislation and the procedure of filling in the customs declaration. You also need software to send the declaration. All mistakes in the declaration can lead to penalties, so we recommend contacting the experts.

Our publications on this matter