Registration of an NGO’s affiliate in Ukraine - Legal services in Kiev

Cost of services

Cost of services:

from 5000 USD
Accreditation of a unit of a non-governmental organization
from 1000 USD
Road map
from 3000 USD
Change of head of representative office
5.0
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What we offer

  • consulting the Client on accreditation (registration) of a separate subdivision of a foreign non-governmental organization;

  • preparing the package of documents for accreditation (registration) of a separate subdivision of a foreign non-governmental organization;

  • registering a subdivision (representative office, branch) of a foreign non-governmental organization or a foreign charity organization in the relevant state authorities;

  • registering changes in the registry (change of CEO, name, address, etc.)

  • registering with tax authorities of Ukraine;

  • support, if necessary, further activities of the organization in Ukraine by a team of lawyers and accountants.

Content

Documents required

List of documents
Copies of constituent documents
Power of attorney for the head of a representative office or branch
Power of attorney for our company's lawyers

Why is it necessary to accredit a foreign non-governmental organization in Ukraine?

Accreditation of an organization in Ukraine is an alternative option for registering the same organization, with the same goals, but from scratch.

Accreditation provides an opportunity to:

  • legalization of the activities of a non-governmental organization in Ukraine;
  • obtaining a residence permit for the employees of the representative office;
  • to carry out the activities of the organization in Ukraine through the Representative Office.


In addition, accreditation is an opportunity to introduce your organization, well-known in other countries, on the territory of Ukraine.

What is the difference between accreditation and registration of a new charitable foundation or organization?

  • for charitable foundations in Ukraine the legislation provides for 14 spheres of activity, the representation can engage in activities that are not included in these 14; 
  • the rule of 80% of income for charity, 20% for administrative expenses does not apply to the representative office;
  • there is no need to obtain a non-profit status and monitor the compliance with the status;
  • a charitable foundation is a legal entity, a representative office is not a legal entity, and acts on behalf of the parent organization.

Service packages offers

Road map
from 1000 USD
  • providing advice on the accreditation of the Representative Office, accreditation procedure
  • sprovision of a list of documents for accreditation indicating the nuances that must be taken into account
  • development of a road map - step-by-step instructions for the accreditation of the Representative Office
  • providing advice on document certification
  • 1 online consultation, where a lawyer answers questions about the Road map and other issues
Standard
5000 USD
  • providing advice on the accreditation of the Representative Office, accreditation procedures
  • verification of documents for accreditation of the Representative Office
  • preparation of documents for accreditation of the Representative Office, including notarization of translations
  • submission of documents for accreditation and control of the procedure
  • accreditation at the Ministry of Justice, obtaining Decisions and other documents
  • obtaining an extract from statistics
  • assistance in opening a bank account, obtaining a seal (if required)
  • registration in tax authorities
Premium
from 7500 USD
  • providing advice on the accreditation of the Representative Office, accreditation procedures
  • verification of documents for accreditation of the Representative Office
  • preparation of documents for accreditation of the Representative Office, including notarization of translations
  • submission of documents for accreditation and control
  • Accreditation at the Ministry of Justice, obtaining Decisions and other documents
  • obtaining an extract from statistics
  • assistance in opening a bank account, obtaining a seal (if required)
  • registration at tax authorities
  • provision of legal services (consultations, contracts, personnel and other issues) within the 10 hours required to start work
Changes
from 3000 USD
  • preparation of documents for making changes to the statements of the Representative Office of NGO, including notarization of translations
  • submission of documents for accreditation and control of the procedure
  • making changes in the Ministry of Justice, obtaining a Decision and other documents
  • getting extract from statistics
  • making changes to the registers of the tax service
Support
from 2000 USD
  • accounting support of the representative office (salary payment, reporting, etc.)
  • keeping personnel records in the presence of hired personnel in the representative office
  • managing the accounts of the representative office
  • legal support of the work of the Representative Office in Ukraine (contracts, consultations, etc.)

Cost and terms of accreditation of a non-governmental organization in Ukraine

Our company provides services for legal support of accreditation of separate subdivisions of non-governmental organizations (both public and charitable) in Ukraine.

The cost of accreditation of a subdivision of a non-governmental organization in Ukraine starts from ,000.

Accreditation period for a Ukrainian branch of a non-governmental organization is 30 business days after receipt of all documents.

The cost of services depends on the scope of services at the preparatory stage. We offer a preliminary estimate, based on your goals in Ukraine and plans for the activities of the organization. 

Maximum cost of a complex project (from our practice) is up to ,000.

Documents for accreditation of a representative office in Ukraine

  • an application in the prescribed form;
  • a copy of the document that is issued by the authorized body of the foreign state and serves as proof of registration of the foreign non-governmental organization;
  • copies of constituent documents of the foreign non-governmental organization;
  • original of the decision by which the authorized body of the foreign non-governmental organization creates a branch in Ukraine and appoints its head;
  • power of attorney issued for the head of the separate subdivision in Ukraine shall be executed in accordance with the legislation of the state in which it is issued;
  • a document confirming the payment of the accreditation fee;
  • power of attorney for the lawyers of our law firm;
  • ownership structure of the organization;
  • an extract or other document from the commercial, bank, court register, etc., confirming the registration of the non-resident legal entity in the country of its residence - in case if the founder of the legal entity is a non-resident legal entity;
  • notarized copy of passport of the ultimate beneficial owner(s). 


All documents from a non-resident must be notarized, apostilled, or legalized by a consulate. If the country of residence of the parent organization belongs to the countries that acceded to the 1961 Hague Convention (apostille), such documents must be apostilled, in other cases consular legalization applies. All documents must be translated into Ukrainian, certified by a notary. This is what our company does when working on accreditation.

The cost of services depends on the volume of services at the preparatory stage. We offer a preliminary assessment based on your goals in Ukraine and plans for the organization's activities.

The maximum cost of a complex project (from our practice) is up to 10,000 USD.

Cost and duration of registration of foreign NGO's affiliate

Our firm provides services of registration of non-governmental organizations (public or charitable) affiliates in Ukraine.

Cost - from 2500 USD.

Term of service provision - 30 business days

Why us

Experience in accreditations
Given that this service is quite rare in demand in the legal market, we have registered and made changes to several dozen representative offices. Which means we know exactly what you need.
We determine the client's need and pick the best solution
If you want a Representative Office, but in fact, this form of activity does not suit you, we will find another solution and implement it.
We will help not only with registration, but also with legal and accounting support
We are ready to help you start a business in Ukraine, and handle all legal and accounting issues of your company.

We are ready to help you!

Contact us by mail [email protected] or by filling out the form:

Our successful projects

Registration of the Branch of the Finnish Charitable Foundation in September 2022
Our company supported the establishment of the representative office of the Finnish Charitable Foundation in Kyiv, and registered it with the relevant state authorities (Main Office of Regional Statistics and DPS of Ukraine).

Representative office of a foreign non-governmental charitable organization in Ukraine: Stages of registration

If we speak very schematically, the procedure for accreditation of a foreign non-governmental organization will consist of the following stages:

  • preparing a package of documents;
  • consular legalization or apostille of documents;
  • translation of documents into the Ukrainian language with notarial certification of translation;
  • preparing the package of documents and submitting them to the Ministry of Justice;
  • supervising the process of accreditation;
  • obtaining of the decision on the Representative Office registration;
  • getting statistics;
  • opening of the account, obtaining of the seal (if required);
  • registration with the local tax authorities. 


A separate subdivision of a foreign non-governmental organization shall be accredited in Ukraine without granting the status of a legal entity.

Registration authority is authorized to make a decision on accreditation of separate subdivision in Ukraine or refusal of such accreditation.

In case of positive decision, the registration authority:

  • makes a decision on passing the accreditation;
  • enters information about the subdivision into the Register of Public Associations and about the organization into the Register of Legal Entities;
  • issues a decision on the accreditation of the separate subdivision.


Even if the submitted documents do not fully meet the requirements, the competent accreditation body decides within 20 days that the documents remain without consideration and notifies the applicant of this in an official letter. The letter also encloses the documents that were submitted for accreditation.

Currently the official fee for accreditation of a separate subdivision of a foreign organization is UAH 752 (0,28 of the living wage). 

In some cases, namely if it is stipulated by international treaties of Ukraine, foreign non-governmental organizations are exempt from paying the official fee.

Documents for registration of changes must be submitted within 20 days from the date of the relevant decision of the parent organization.

Answers to frequently asked questions

Does the head of the representative office need to personally submit documents for accreditation?

The lawyers of our company will submit the documents for accreditation. For this, we will need a power of attorney from the parent organization.

Does a representative office of a non-profit foreign organization have to register for tax purposes?

Yes. A representative office must become tax-registered within 10 days after registration. This aspect is also included in our company's service.

Can an NGO representative office provide humanitarian assistance, conduct tenders and conclude agreements in Ukraine?

Yes. A representative office can perform all actions that are specified in the power of attorney for the head or in the Articles of Incorporation (Regulations) of the representative office. The representative office performs all actions on behalf of the parent organization.

How long does it take to register a representative office of a non-governmental organization?

The law provides for 20 days to register a Representative Office, but due to the war and blackout, the registration period may take a little more time.

Amendments to the constituent documents of a representative office or a branch of a foreign non-governmental organization in Ukraine

Apart from accreditation of a representative office or a branch of a foreign non-governmental organization, we are often approached for legal assistance in registration of changes (change of director, address, name, etc.). For registration of changes it is necessary to:

  • an application for state registration of changes;
  • decision of the authorized body of the foreign non-governmental organization;
  • power of attorney in the name of the head of a separate subdivision of a foreign non-governmental organization; 
  • ownership structure in the form and content defined in accordance with the law;
  • an extract or other document from the commercial, banking, court register, etc., confirming the registration of a non-resident legal entity in its country of location - if the founder of the legal entity is a non-resident legal person;
  • power of attorney for our company's lawyers;
  • a notarized copy of a document confirming the identity of the ultimate beneficial owner of the legal entity.


Certification of documents (consular legalization or apostille) for registration of changes is subject to the same requirements as for accreditation. 

We will handle the entire amendment process.

Contact us to order the service or learn more about our foreign NGO accreditation services in Ukraine.

You may also be interested in our public organization registration service in Ukraine.

Our publications on this matter

Our team