Automation and robotization of accounting processes in Ukraine
Cost of services
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What we offer
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Analyzing accounting policies and chart of accounts;
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Analyzing methodological documentation (e.g., regulations on document management, regulations on business travel, other internal policies in terms of accounting / management accounting);
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Analyzing the current accounting processes (bookkeeping/management accounting);
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Analyzing the organizational structure of the accounting department;
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Providing advice and recommendations on improvement / change of accounting processes;
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Analyzing the current accounting system and document processing tools;
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Identifying bottlenecks in accounting processes and the accounting system;
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Developing new accounting processes that fit into the company’s overall process ecosystem;
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Drawing up a roadmap for changes in accounting processes;
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Developing a “working” organizational structure for the accounting service;
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Drawing up terms of reference for setting tasks for IT specialists;
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Testing the results of the work of IT-specialists;
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Providing support and authorial supervision.
Documents required
What is accounting automation?
Accounting automation is the transfer of part of the accountant’s functions to the accounting system.
In practice, automation means:
- automatic filling of reports;
- automatic calculations of data (salaries, taxes, security reserves, and other);
- automatic processing of large data arrays;
- integration with other systems (client-bank, Medoc, Electronic Document Management System);
- other.
The benefits of automation:
- prompt processing of information data (any arrays);
- generation of variable information (forecasts) and its forms of presentation (tables, charts, graphs);
- operational data exchange between departments and employees;
- reduction of duplicate functions;
- reduction of arithmetic errors to a minimum (up to 99.99%);
- communication via the Internet with supervisory authorities, clients, banks and other parties.
The automation of 1 process takes from 14 business days (the term depends on the goals and processes of the company).
What is robotic process automation?
Robotic process automation is the liberation of human labor from routine tasks, by transferring them to a robot (artificial intelligence).
Advantages of robotic process automation:
- the robot has no time constraints, it can work 24/7;
- reducing the labor costs of employees to perform repetitive operational tasks;
- the process is performed without errors (as far as employees are concerned - the human factor is always inherent in the work);
- data processing speed is 70-80% faster than a human.
The robotic process automation of 1 process takes from 20 business days (the term depends on the goals and processes of the company).
Our services include:
- Analyzing your current accounting processes;
- Examining and making recommendations for developing accounting and other internal accounting policies;
- Identifying weaknesses in your current accounting processes;
- Providing advice and recommendations on the direction of automation / robotization of accounting processes;
- Developing a plan for changing processes with recommendations on automation / robotization;
- Comprehensive support of process automation;
- Author’s supervision of robotization of processes.
We will assess whether automation is really beneficial for you, and show you all the risks and benefits. And if it’s the best solution for you – we’ll help turn it into a reality.
Service packages offers
- interview with the client on the topic “Goals that the company and the customer face”;
- express analysis of the accounting system and business operations;
- interview with an accountant on the topic “Manual operations and their labor intensity”;
- answer to the question whether automation or robotization is needed in the case of a client;
- preliminary recommendations on which accounting processes should be automated.
- in-depth analysis of the current accounting processes of the company, which are recommended for automation based on the results of an express audit;
- analysis of the current organizational structure of the accounting service;
- analysis of the principles and policies of document management;
- in-depth analysis of the current accounting system and document processing mechanisms;
- identification of "bottlenecks" of accounting processes and accounting system;
- providing recommendations on the development of an “acting” organizational structure of the accounting service;
- providing recommendations to eliminate bottlenecks in processes;
- definition and approval of processes to be automated (sequence of their implementation);
- development of preliminary technical specifications;
- calculation of the total cost of the project for the client and the model of the benefit of the project results for the client.
- drawing up a roadmap for the automation of accounting processes;
- transfer of technical specifications for setting tasks for automation or robotization to IT specialists;
- testing the results of automation or robotization of IT specialists;
- writing instructions for the use of automated / robotic processes;
- transfer of the result of automation or robotization of the process to the customer.
You can also order a full range of services, which will include all three packages. The cost will be calculated individually
** The price of the package is formed if it is necessary to automate 1 accounting process in the company. Automation of additional processes will be charged from the additional costs of the lawyer's time.
How much does accounting automation or RPA costs?
The cost of accounting automation and RPA depends on the following factors:
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the global goals of the Client;
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the effectiveness of the accounting organizational structure;
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the current condition of accounting (level of automation);
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the presence of prescribed internal policies;
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the level of complexity of the company’s business processes.
High-quality process automation requires the involvement of the following specialists:
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An expert accountant, who will conduct a comprehensive analysis of the current processes, organizational structure and internal policies of the company. Provide recommendations for changing and improving processes. Develop technical tasks for further development by IT specialists. Provide qualified support for the automation process.
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IT-specialists (information analyst + programmer), who will analyze the tasks set by the expert accountant on compatibility with the accounting system. Carry out the work according to the approved technical tasks.
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A performer (an accountant, who performs this or that process on a daily basis), who will define the problems of current processes and make comments on the “usability” of the new process.
A current accounting system will be needed for technical purposes.
Qualitative robotic process automation requires the involvement of the following specialists:
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An expert accountant, who will conduct a comprehensive analysis of the current processes, organizational structure and internal policies of the company; analyze the level of current business automation.; provide recommendations for changing and improving processes; develop terms of reference for further development by RPA contractors; expertly support the process of robotization.
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RPA contractors (the company selling the robot with artificial intelligence), who will analyze the task set by an expert accountant on the possibility of performing the process by the robot. They implement the process roadmap in the robot.
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A head of IT infrastructure (or other person responsible for the company’s IT infrastructure), who will analyze the task for compatibility with the accounting system; give permission for the integration of the robot in the accounting system.
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A performer (an accountant, who performs this or that process on a daily basis), who will define the problems of current processes and make comments on the “usability” of the new process.
A current accounting system and a robot (AI) will be needed for technical purposes.
What documents or information is needed for accounting automation or robotic process automation?
The following materials are needed to set the task and determine the cost:
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Articles of Incorporation and a general description of your company’s activities.
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Accounting policy and chart of accounts.
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The internal regulations of the company.
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Organizational structure of the company and the accounting department.
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Description of current processes (if any).
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Access to the accounting system.
Why us
We are ready to help you!
Contact us by mail [email protected] or by filling out the form:Stages of automation of accounting processes in Ukraine
1) The preparatory (research) stage:
- Learning about the accounting policy, chart of accounts, internal policies, and goals of the company;
- Learning about the organizational structure of the company;
- Learning all the accounting and financial processes;
- Studying the accounting system;
- Analyzing the procedure and mechanisms of document processing.
2)The technical stage:
- Identifying the weaknesses of the processes;
- Determining the labor-intensive nature of each process;
- Developing and approving a roadmap for change;
- Creating and approving working groups for each process to be automated.
3)The development stage:
- Developing terms of reference for the execution of automation by an IT specialist;
- Estimating the IT budget for the implementation of automation;
- Performing the work by an IT specialist, according to the approved terms of reference.
4)Implementation:
- Testing of the work performed by the IT specialist (process automation);
- Software performance tuning (if needed);
- Staff training.
Stages of robotic process automation for accounting in Ukraine
1)The preparatory (research) stage:
- Learning about the accounting policy, chart of accounts, internal policies, and goals of the company;
- Learning about the organizational structure of the company;
- Studying all the accounting and financial processes;
- Studying the accounting system ;
- Analyzing the procedure and mechanisms of document processing;
- Analyzing the automated processes.
2)The technical stage:
- Determining the automated processes that are worth handing over for robotization;
- Developing and approving the robotization roadmap;
- Creating and approving working groups for each process to be robotized.
3)The development stage:
- introducing the process roadmap into the robot (RPA).
4)Implementation:
- RPA testing;
- Software performance tuning (if needed);
- Staff training.
Answers to frequently asked questions
The answer to this question is hidden in the process map of the company. Automation is done gradually for each individual process. If you do not have a process map, you need to: describe each employee’s process (what he or she does during the month); determine labor costs for each process (how much time is spent on each task per day and at the end of the month). The 5 most labor-intensive processes will be those that need to be automated in the first place.
We recommend companies first of all to automate processes as much as possible (as it is more flexible and cheaper). If your processes are automated as much as possible, but you can’t increase productivity without expanding your staff, you should consider the RPA.
Approximate cost of the RPA is ,000 and more.
Yes, it can. But the tasks are performed sequentially, not in parallel.
Risks of accounting automation
There is a misconception that automation and RPA will “displace” human labor and create unemployment. In fact, only operational, repetitive human functions will be displaced.
Freeing up employee time for analysis and analytics will allow companies to grow, develop, and improve our world.
At the start of such a process, the most important thing is that you need to understand and be able to evaluate the benefits of automation, savings you will get, and when it will pay off.
We will provide you with that understanding.
If you want to start growing your business, and do it as intelligently as possible, don’t hesitate to contact us.
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