What must know the owners of the foreign companies, which going to register the representation in Ukraine

When planning to register a representation office in Ukraine, the management team of a foreign company should inquire what types of activity are licensed in the country. Because if a foreign company plans to open, for example, a network of drug stores, then a representation office would be not a suitable option. In this case, a legal entity – a resident of Ukraine is required. In most cases, a limited liability company is registered for that, where a foreign company is a founder. In case the planned activity of the company is not subject to licensing, opening the own representation office will be an optimal way for coming to the market of Ukraine for presenting your products. The advantage of this way is that a representation office will not have a status of a legal entity, and it is subordinated completely to the parent company.

For employment of foreign citizens there, it is not required to get a special permission, because they can work based on service cards and a labor agreement concluded with the parent company.

Procedure of registration of a representation office, registering it at the corresponding government authorities and getting service cards for foreign workers lasts for one month and a half to three months. The Ministry of Economic Development and Trade of Ukraine performs registration of foreign representation offices. The corresponding certificate is a document of registration.

For registration of a representation office, a foreign company should provide the following:

  • an application about registration of representation office;
  • a document of registration of the parent company in its country;
  • power of attorney for the head of the representation office;
  • a bank reference about opening an account;
  • power of attorney for persons who will be engaged in registration of representation office in Ukraine and in entering it in the register.

To learn more about certification of documents, please familiarize yourself with the article on the link.

All the above listed documents should be notarized, and also apostilled or legalized (depending on the country of registration of the foreign company).

A single payment in amount of 2500 US dollars is paid for registration of a representation office. Namely after the Ministry of Economy gets confirmation of that payment, the countdown begins for issue of certificate about registration of representation office.

After registration of representation office at the Ministry of Economy, it should be entered in the register at the authorities of statistic management and of the State Fiscal Service of Ukraine. You should remember that a taxpayer’s registration number (identification number) of the head of representation office. Therefore, in case the head is not a citizen of Ukraine, he should get the identification number in advance. For example, along with registration of representation office at the Ministry of Economy.

The confirmation of the fact that the authority of the State Fiscal Service has entered the representation office as a taxpayer in the register is a certificate in the 34-ОПП form, and as a unified social tax payer – the 2-ЕСВ form. After getting those certificates, the registration of representation office is considered to be completed. The representation office can open accounts at Ukrainian banks and launch its work.

In case you are interested in opening a representation office of a foreign company in Ukraine, for details of cooperation please call.

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Name: Marina Losenko

Position: Associate

Education: National Aviation University

Knowledge of languages: Russian, Ukrainian

Email: [email protected]

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