License for employment agency in foreign countries
Cost of services
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What we offer
- Analyze the documents which are provided by a foreign party for their legal sufficiency;
- Provide project of an agreement with a foreign employer and agent and also provide an example of a labor agreement with potential employees;
- Translate foreign documents into Ukrainian and certify them notarially;
- Consult on matters related to the required list of documents for getting a foreign employment agency license in Ukraine;
- Prepare a model of certificate which confirms that collective agreement wasn’t signed;
- Prepare the full list of documents and submit it to the licensing authority;
- Accompany examination of the documents for getting the foreign employment agency license in Ukraine.
Required documents for getting the foreign employment agency license in Ukraine
The period for obtaining an Overseas Employment Agency Licence in Ukraine
It takes about 20 business days to obtain an Employment Agency License. We also offer an accelerated procedure (2 weeks), check the price with our staff.
Who needs an Overseas Employment Agency Licence and when?
An Employment Agency Licence is required to:
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Send people to work abroad;
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Conclude an agreement on providing overseas employment services for workers from Ukraine;
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Provide consulting services in the field of employment abroad.
What will an Overseas Employment Agency Licence give you?
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Opportunity to operate legally without fear of fines and penalties from the state;
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Competitiveness in the overseas employment market;
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Ability to conclude agreements with foreign counterparties.
Service packages offers
- Advising on the list of documents required to obtain a license to work abroad
- Analysis of documents provided by a foreign party
- Preparation of a complete package of documents, including a foreign trade agreement and a draft employment contract
- Providing consultations in the process of collecting and signing documents by a foreign party
- Submission of documents to the licensing authority
- Support of consideration of documents in the licensing body, identification and elimination of controversial issues
- Providing details for payment for the issuance of a license
- Advising on the list of documents required to obtain a license to work abroad
- Providing a foreign partner and supporting the conclusion of a foreign trade contract to obtain a license
- Submission of documents to the licensing authority
- Support of consideration of documents in the licensing body
- Obtaining a license for mediation in employment abroad in the shortest possible time (up to three weeks)
- Providing details for payment or payment of the state fee for the issuance of a license (subject to prior compensation of the fee)
What is the procedure for obtaining an Overseas Employment Agency Licence with our company?
Option 1: If you already have an agreement with a foreign partner and a draft employment agreement
If you have an agreement with a foreign partner, the algorithm of our cooperation will be as follows:
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Analysis of your situation and consultation with a lawyer, where we will clearly explain you the process of obtaining a license, the necessary documents and actions in your case;
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Verification of the documents you have (documents of the foreign partner and the draft employment agreement);
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Translation and notarization;
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Preparation of the final package, filling in the license application;
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Submission of documents to the licensing authority by our lawyer;
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Monitoring the consideration of your documents and obtaining the notification about the issuance of the Oversea Employment Agency License.
If you already have an agreement with a foreign partner - this is great news, which in theory can save you time. But based on our experience, we know that any agreement is worth checking for compliance with Ukrainian law. Many foreign partners simply do not take into account the nuances of drawing up documents, which only delays the decision.
Therefore, when Clients provide us with their draft agreements, we offer them preliminary consultation for the analysis of these agreements.
Option 2: If you do not have your own foreign partner or a draft of an employment agreement.
If you do not have your own partner, the algorithm of our cooperation will be as follows:
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Analysis of your situation and consultation with a lawyer, who will clearly explain to you the process of obtaining a license, the necessary documents and actions in your case;
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Preparation of documents on cooperation with our foreign partner and drafting an employment agreement for you;
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Translation and notarization;
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Preparation of the final package, filling in the license application;
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Submission of documents to the licensing authority by our lawyer;
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Monitoring the consideration of your documents and obtaining the notification about the issuance of the Oversea Employment Agency License.
In order to obtain the Oversea Employment Agency License, you need to submit a copy of the agreement with at least one foreign partner.
If you want to change your foreign partner or conclude agreements with additional partners after obtaining the license, you do not need to make changes to the license, although we recommend doing so. With new foreign partners the licensee works on the basis of concluded foreign economic contracts and is obliged to submit their copies to the licensing authority only in case of direct request of the licensing authority.
Requirements for an overseas employment agency
In order to comply with licensing requirements you, as a licence applicant, must have an office to provide overseas employment services. The existence of an office shall be confirmed by documents of ownership of these premises or lease, sublease agreements, etc. You must have such documents, but they are not submitted to the licensing authority.
The office premises of the overseas employment agency must be in a non-residential building and have a sign near the entrance with information about hours of business and the name of the licensee.
Staffing requirements for an overseas employment agency require that you have an in-house lawyer. However, if you don’t have a lawyer, and you are not going to hire the specialist in the near future, there is a way out - you can submit to the licensing authority legal services agreement concluded with a firm or a person who has the right to provide such services. Our firm can conclude such an agreement with you.
When obtaining a license you will also need to pay the state fee.
A one-time fee in the amount of one living wage for able-bodied persons is charged for the issuance of a license. The amount of this payment changes several times a year. You need to pay exactly the amount that was established on the day the license was issued. You can not worry about this, we will provide you with the payment details and indicate the current amount.
Regarding the requirements for a foreign partner and draft employment agreements - you can get all the information about how to prepare for a licensing procedure in your case at the initial consultation when ordering the service.
How to get a Crewing License in Ukraine?
Getting a Crewing License (employment of seafarers for sea or river vessels) involves the same list of documents as for the Employment Agency License.
When applying for a Crewing License, the documents listed below must also include the information certified by foreign employer about the list of vessels owned or used by the employer.
Why us
Our successful projects
Documents and information to be obtained from a foreign partner for licensing employment services:
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a document confirming the fact of state registration of the foreign partner as a legal entity. The analogue of such a document in Ukraine is an extract from the state register of enterprises or a certificate of state registration. In foreign countries, depending on the specific country, it may be an extract from the commercial or judicial register of the country, as well as other documents. In Poland, for example, it is an extract from the State Court Register, better known as the KRS;
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If your foreign partner is not the ultimate employer, but an agency like you, it is additionally required to obtain a notarized license/certificate or other permission for providing employment services, depending on which of the above is stipulated by the legislation of its country.
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If no permits are stipulated, then nothing is needed. In addition, if the foreign partner is an agency, it must provide an agreement concluded between it and the final employer as well as a notarized copy of the final employer’s registration documents;
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A draft employment agreement certified by the ultimate employer (if the ultimate employer is your foreign partner, it must certify this document personally);
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A copy of the employer’s agreement with the trade union. In the absence thereof, a certificate that no agreements have been concluded;
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Certificate of the bank account opening (you can just provide the bank details).
It is important to remember that the documents that you receive from a foreign partner must, first of all, comply with the norms of Ukrainian legislation, because the license is issued in Ukraine, and the licensee is a subject of economic activity in Ukraine.
The current licensing regulations require from the licensees to have at least one employee with higher legal education or to enter into a legal services agreement. Although these documents are not submitted when applying for a license, their availability may be checked by the licensing authority.
Documents to be provided by the Client in order to obtain an Employment Agency License:
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a scanned copy of the lease or sublease agreement for the premises, which will be used to provide citizens of Ukraine with overseas employment services (it is possible to provide details of the agreement: number, date of signing and validity period).
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in case of a sublease agreement, a scanned copy of the lease agreement between the landlord and the owner shall also be provided;
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a scan of the extract from the Unified State Register. Sole proprietors must additionally provide a scanned copy of their passport;
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bank account details;
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documents from the foreign partner listed above.
Our lawyers perform translation and its notarization from a foreign party, as well as prepare an application and other documents necessary for obtaining an Employment Agency License.
Consultation of a lawyer on obtaining an Employment Agency License
If you start thinking about how to organize the overseas employment agemcy, you can contact our experts for an introductory consultation. During this consultation our lawyer will:
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Analyze your situation and desired result;
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Tell you about the risks and nuances of the procedure;
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Tell you about the options that are optimal for you;
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Explain the requirements for a licensee and analyze your chances;
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Tell you about such nuances as the agreement with a foreign partner;
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Offer you the best algorithm of actions.
The cost of the introductory consultation will be included in the price of the service package if you order it from us.
Answers to frequently asked questions
Is it necessary to have an agreement with a foreign partner? What is it?
It is necessary to have this agreement for getting this license. An agreement about cooperation with a foreign partner is the same as a foreign economic contract and it must be in accordance with the monetary laws.
Is it enough to have just a company for getting the license?
Yeah, that's true. Even if you don't have a company but you want to conduct business activity in this sphere our company can provide you with the full complex of procedures related to the registration: LLC (a sole trader) registration and getting the license for employment agency services. If you already had registered a company then it is enough for us to know its code from the Unified State Register. We can provide you with a foreign partner and with other required documents.
What is the term for getting the license?
We can get the license for employment agency services during three weeks.
Do you get licenses from Clients who are not from Kyiv?
Yeah, Most of our Clients are companies which are registered in different regions of Ukraine, in particular Odessa region, Charkiv region, Donetsk region and Western Ukraine. Find out more details about our experience here.
Making changes to the Overseas Employment Agency License
Overseas employment services can be provided only at the specific address indicated in the license documents. The licensing authority has clear requirements even regarding the design of the signage and the client’s corner in such premises. You must notify the licensing authority of any change of the address or the premises within 30 days.
On the other hand, there is no requirement to notify the licensing authority about a new foreign partner. However, in case of a direct request from the Ministry of Economic Development, you will have to provide agreements with foreign partners.
The licensing authority will also need to be notified when opening new places of business.
No state fee shall be paid for making changes to the licensing register.
If you already have the Overseas Employment Agency License and you need to notify the licensing authority of the changes, the cost of such services is calculated individually, depending on the scope of work.
If you want to obtain the Overseas Employment Agency License, don’t hesitate to call us!We are ready to help you!
Contact us by mail [email protected] or by filling out the form:Our publications on this matter
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