How to hire a foreigner in Ukraine in 2022?

Today, Ukrainian companies can hire foreign workers in various spheres. It is not uncommon to invite famous foreign cooks, IT workers and specialists in narrow spheres to work.

Our company provides services to Ukrainian employers, as well as for foreign businesses operating in Ukraine, aimed at employment of foreign employees, obtaining Work Permits for them. 

Today, we will tell you how to hire a foreign employee in Ukraine, what you need for this, and how to register an employee after obtaining a work permit.

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Do all foreigners need a Work Permit in Ukraine?

No, there are certain categories of foreigners that you can hire without a Work Permit:

  • Foreigners who have a Permanent Residence Permit in Ukraine;

  • Refugees with such a status in Ukraine;

  • Employees of foreign representative offices;

  • Professional artists, athletes and art workers;

  • Clergymen.

There are still rare categories of persons who do not need to obtain a Work Permit, but in most cases, if you want to invite a foreigner to work, and he/she does not have a Permanent Residence Permit or a refugee status — you will need to obtain a Work Permit.

Please note! If you want to invite a foreigner who already works in Ukraine on the basis of a Work Permit — you will need to obtain a new Work Permit for a person to work at your company.

Who needs a Work Permit in Ukraine?

A Work Permit in Ukraine is issued by the employer - the request for a Work Permit must be submitted on your behalf for a particular employee to work in a specified position.

If you plan to hire an employee who will hold several part-time positions, you will need to submit two separate applications, each of which must specify a specific position. Read more about the rules of combining jobs here.

Both a legal entity and sole proprietorship can hire a foreign worker in Ukraine.

Of course, our specialist can submit an application on your behalf, and prepare the application and other documents under a Power of Attorney.

What are the requirements for a foreign worker’s salary?

Requirements for the salary of foreign workers are set depending on the category to which the employee belongs:

  • The first (special) category top managers, IT specialists, foreign workers of creative professions. The amount of wages is set by the employer, or for certain professions – by law;

  • The second category – employees of foreign representative offices, intra-corporate assignees, refugees and stateless persons. For this category of workers, the minimum wage is set at 10 minimum wages in Ukraine (UAH 60,000);

  • All other foreign workers – the minimum wage in the amount of 5 minimum wages in Ukraine (UAH 30,000). The same amount is set for NGO employees and employees of charitable foundations, educational institutions.

Please note! After employment, you can pay a salary to a foreigner only in hryvnia. You can agree on the payment of wages linked to a certain currency, but the payment must be made in hryvnia. We wrote about it in more detail here.

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How long does the entire procedure for obtaining a Work Permit take?

Obtaining a Work Permit involves the following steps:

  • Preparation of the package of documents — the time frame depends on the speed of providing the necessary information and documents;

  • Submission of documents to the Employment Center — 1 day;

  • Review of documents by the Employment Center and issuance or rejection of a Work Permit — from 7 to 10 business days.

The total period of obtaining a Work Permit primarily depends on the speed of preparing a package of documents. Our lawyers will advise you on the optimal algorithm of actions and will independently prepare a template of the application and help with the drafting of the employment agreement.

The full list of documents to be submitted to the Employment Center is as follows:

  • An application on behalf of employer;

  • A foreigner’s passport - a notarized copy with a certified translation into Ukrainian is required;

  • A color photo 3.5 x 4.5 cm;

  • A draft employment agreement - such a draft must be certified by the employer’s signature;

  • Receipt on the state fee payment;

  • Power of attorney for the representative.

You can find the detailed description of the procedure for obtaining a Work Permit in Ukraine here.

What to do after getting a Work Permit for a foreigner?

After you obtain a Work Permit, you will have 90 days to sign the employment agreement, a draft of which you submitted when applying for the Permit.

Once the employment agreement is signed, you must submit its copy to the Employment Center within 10 days.

Please note! Failure to meet this deadline will result in the revocation of the Foreigner’s Work Permit, and you will have to start the whole procedure all over again. The state fee paid in this case is not refundable.

A notice of employment of a foreigner is submitted to the tax authority - it must be submitted before the employee officially goes to work. The notice does not differ in form from the notice of employment of a citizen of Ukraine.

In addition, you will need to issue an employment record book for the employee. Since 2021, a law on electronic employment record books comes into force in Ukraine, but they are not yet in use. 

Please note! A foreigner employee will need to get a TIN in Ukraine - we can help you to include this step in the procedure of obtaining a Work Permit and foreigner’s employment, without delaying the whole procedure.

What taxes will you have to pay for a foreign employee?

When paying wages to a non-resident, you will need to pay the following taxes:

  • personal income tax at 18%;

  • military tax at 1.5%;

  • single social security tax at 22%.

The tax social privilege cannot be applied to the salary of a foreign employee.

When accruing the single social security tax it will be necessary to indicate that the employee is a foreigner. 

Please note! There are some categories of workers, for which separate rates can be set, for example, IT specialists. This question will be clarified for you by our lawyers at the reception of a Work Permit.

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Our company offers you the following services:

  • Analysis of your case and legal advice on how to obtain a Work Permit for desired foreign employees;

  • Preparation of documents and independent submission of an application for a Work Permit in Ukraine;

  • Communication with the Employment Center on all issues;

  • Obtaining a TIN for a foreigner, health insurance policy, translation and notary certification of translations, as well as other services that will be needed to obtain a Work Permit;

  • Legal consultation on the issues related to personnel records, foreigners’ salaries, etc.

You can see the cost of the procedure for obtaining a Work Permit for a foreign worker or a group of workers here.

For the comfortable work of your new employees in Ukraine, we can offer them assistance with obtaining a Temporary Residence Permit on the basis of a Work Permit in Ukraine.

Do you want to easily and safely employ a foreign worker? Don’t hesitate to contact us! We can take care of the entire procedure and if required, we will help you with keeping HR records of your company.

Didn’t find an answer to your question?

More information on how to employ a foreign worker in your company here.

Publication date: 12/08/2021

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