Setting Up a Turnkey Healthcare Facility: How to Open a Clinic or Medical Center in Ukraine

Starting a medical business in Ukraine offers an opportunity to provide quality medical services and a promising avenue for entrepreneurs to grow their businesses. Every day for over 15 years, our specialists have provided our firm's clients with legal support at every step of setting up a healthcare facility. We can confidently say that developing a business in this sector requires a thorough understanding of medical standards as well as the legal and accounting requirements that govern healthcare. Regulatory compliance, obtaining licenses, properly arranging the premises, and meeting accessibility standards for persons with disabilities are just some of the important considerations when opening a clinic, diagnostic center, or medical laboratory.

Throughout our practice, many entrepreneurs and medical professionals have turned to us for comprehensive support in opening healthcare facilities—setting up a turnkey healthcare facility. One recent case involved opening a multidisciplinary medical center, with our team providing professional support at every stage. In this article, we share our experience from this case, explaining the entire process of opening a healthcare facility step by step, from initial consultations on organizing the business and medical practice to obtaining a medical practice license and providing ongoing legal support for the clinic's operations.

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A Turnkey Medical Center: Opening a Medical Clinic

Two doctors from Odesa approached our firm after deciding to establish a modern multidisciplinary medical center offering plastic surgery, diagnostic procedures, and consultations with specialists in specific fields. Their main objective was both to obtain a medical practice license and to set up a turnkey healthcare facility that would meet all applicable standards and ensure the quality of its medical services. Below, we describe each stage in greater detail, drawing on our work with the founders of this multidisciplinary medical center.

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Choosing a Legal Form for a Medical Business and Registering an LLC Through the Diia Platform

Our work began with a legal consultation, during which we discussed every aspect of their business in detail and analyzed the regulatory requirements for launching a healthcare facility. Our medical law attorney explained which licenses and permits were needed to operate a multidisciplinary medical center, particularly one offering plastic surgery. Our specialists helped the founders choose a legal form for the healthcare facility—a sole proprietor (FOP) or a limited liability company (LLC)—examined the potential risks of each option, and prepared a step-by-step action plan.

From the outset, our clients gained a full understanding of the necessary legal and administrative procedures, were able to anticipate potential difficulties, and had a clear action plan. The next step was to register a limited liability company (LLC). We prepared all the necessary registration documents and completed registration through the Diia platform, which significantly simplifies the process, allows a legal entity to be registered in one day, and minimizes costs.

Read also: Entering into an Agreement with the NHSU for Healthcare Facilities in Ukraine: Benefits and Requirements

Optimizing the Tax System for Healthcare Facilities

We also helped the founders choose a tax system for the healthcare facility, taking into account the nature of its medical activities, the company's projected revenue, and other factors. In our client's case, the general tax system was chosen, as it is suitable for multidisciplinary operations and better aligned with their financial goals. This system provides flexibility in financial decisions and allows costs to be optimized, which is essential to financial stability in the early stages. Our specialists carefully analyzed all factors that could affect tax obligations and helped the medical center's founders understand how to manage their finances properly.

Selecting Premises for a Turnkey Healthcare Facility

Since healthcare facilities must meet strict standards for their premises, we took responsibility for selecting premises that:

• Met the technical and sanitary standards for providing medical services across various specialties, including space for dedicated rooms for surgery, cosmetic treatments, diagnostics, and other services.
• Underwent an expert assessment of the building's compliance with requirements for people with limited mobility. Our specialists arranged to obtain accessibility documents for the premises, a mandatory requirement for healthcare facility licensing.

We also helped negotiate a lease on favorable terms, taking into account the specific needs of a medical business and potential expansion. Our negotiating experience and understanding of healthcare facilities' needs enabled the founders to secure terms that closely matched their development plans. This reduced rental costs and laid the groundwork for the medical center's future growth.

Read also: Inclusiveness Documents for Medical Centers and Sole Proprietor Doctors (FOPs): Medical Center Accessibility for Persons with Disabilities

Healthcare Facility Licensing and Accreditation

Obtaining a medical practice license is one of the most complex and critical stages of opening a healthcare facility. This process requires both precision and a thorough understanding of all legal and regulatory requirements. To complete this stage successfully, our team handled all administrative procedures, including several key steps:

• Prepared a complete set of documents, including evidence of the medical staff's qualifications, the availability of appropriate facilities and equipment for medical practice, and other required information.
• Arranged submission of the application to the Ministry of Health of Ukraine. Our work enabled the license to be obtained in the shortest possible time, allowing our clients to begin operating promptly.

Through our coordinated efforts and experience in healthcare facility licensing, the license was obtained in the shortest possible time. This, in turn, allowed our clients to begin operating promptly, an important factor in the competitive medical services market.

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Legal Assistance with Healthcare Facility Management

After the license was obtained, we continued working with the newly established healthcare facility under an agreement for legal support for the healthcare facility. This was an important step in ensuring stability, protecting the founders' interests, and supporting the medical center's efficient operations overall. Our services included:

• Preparing internal documentation—we prepared standard patient agreements and developed internal policies for medical staff;
• Assisting with personnel matters, specifically employment contracts, internal occupational safety rules, and the organization of medical records and logs;
• Organizing the maintenance of the company's military registration records.

Our expertise thus helped our clients open a turnkey healthcare facility within a short timeframe, avoid potential legal problems by complying with all necessary standards in the sector, and ensure the continuity of their operations going forward.

Read also: Relocating Medical Businesses: Moving Your Facility and Preserving Your Medical Business

Setting Up Turnkey Medical Centers: Legal Support

Successfully launching a medical business in Ukraine requires a comprehensive approach, and our law firm is ready to be a reliable partner throughout the process. We offer comprehensive legal support that allows clients to focus on the organizational and medical aspects of their business, knowing that all legal matters are handled professionally and promptly. With our help, you can:

• Assess all risks and prepare the necessary documentation at the planning stage;
• Register an LLC or another form of business quickly and securely, with the most suitable tax system;
• Select premises and ensure they meet medical standards, including accessibility requirements for people with limited mobility;
• Obtain a medical practice license in the shortest possible time;
• Receive ongoing legal support for your healthcare facility's operations, including personnel management, contract matters, and patient data protection.

Do not leave your business to chance. Our team is ready to help you achieve all your goals by providing a legal foundation for your operations.

Contact us today to receive professional legal support and take the first step toward a successful medical business!